Efficient and meticulous record keeping

Virtual Medical Scribe

Let our skilled Insurance Authorization Virtual Assistants manage all aspects of prior authorization and insurance verification, so you can focus on providing exceptional patient care without being weighed down by insurance paperwork and administrative details.

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Efficient and meticulous record keeping

Architecture Virtual Assistant

Let our skilled Architectural Virtual Assistants take care of tasks like building permit applications, zoning research, project scheduling, and client communications, allowing you to focus on creating inspiring designs without the burden of administrative details and regulatory paperwork.
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What Can a Virtual Medical Scribe Do?

A virtual medical scribe enhances the accuracy of patient records and streamlines the preparation of medical documentation—from clinical notes to regulatory forms—allowing healthcare providers to focus on essential patient care.
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Medical Documentation

Accurately document patient encounters, including histories, physical exams, and physician observations, to ensure up-to-date patient records.

Regulatory Compliance

Assist with creating documentation for compliance, adhering to medical regulations and standards to meet legal requirements.

Clinical Summaries

Prepare concise summaries of patient visits and medical history, making it easy for physicians to reference critical information quickly.

Patient Interaction Notes

Document and organize patient inquiries, follow-up actions, and any post-visit instructions under the physician’s guidance.

Chart Preparation

Review and prepare charts before patient visits, ensuring that all necessary information is available and organized.

Medical Correspondence

Draft and manage communication with other healthcare providers, labs, and insurance companies to facilitate coordinated care.

EHR Management

Update electronic health records in real time, ensuring accurate input of all relevant data following patient visits.

Data Security and Confidentiality

Uphold patient privacy by managing records with strict adherence to HIPAA and other confidentiality protocols.

Billing and Coding Support

Assist with preliminary coding based on physician notes to streamline the billing process.

Appointment Scheduling and Follow-Up

Coordinate follow-up appointments and document patient compliance with prescribed treatment plans.

Administrative Support

Manage physician schedules, organize meeting requests, and handle routine communications for streamlined operations.

Template Creation for Notes

Customize note templates to fit the practice’s workflow, improving documentation efficiency and consistency.

Assist with Quality Measures

Record data related to quality metrics, helping the practice comply with reporting requirements for value-based care.

Medical Literature Review

Provide summaries of relevant medical literature and guidelines, supporting clinical decision-making and continuous education for the physician.

We specialize in a comprehensive range of architectural software

Software Tools

VA Assistants Versus Hiring In-House

ProtoVa

Cut Costs

Cut your costs by as 70% by having a proficient virtual medical aide handle your office duties rather than bringing on board an internal team.

Effortless Management

Get assistance without the added expenses involved! By having a assistant at your service you can cut down on expenses related to wages s office rentals,equipment and perks.

Less Stress

Experience streamlined support without the extra costs. With a virtual medical assistant, you save on salaries, office space, equipment, and benefits.

Committed Assistance

With Protos, you receive consistent support and a dedicated account manager. Have questions or need help? Your support team is always just a call or email away.

PRICING

Affordable pricing plans

We custom tailor each plan according to your needs, ensuring you get the best value for your business.

Starting at $9 per hour

Growth Plan

Perfect for small to medium-sized businesses looking to scale efficiently.

  • 40 Hours Per Week
  • Skilled in key tools.
  • Flexible, tailored assistance.
  • Monthly performance reviews.
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Starting at $11 per hour

Executive Plan Powered by AI

Advanced support with AI integration.

  • Everything on Growth plan
  • AI-driven insights and suggestions.
  • Proactive task management.
  • Competitive edge through AI insights.
  • Expert VA with AI access.
  • Faster task completion with AI tools.
  • Enhanced data analysis.
  • Tailored AI-supported solutions.
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Daily Tasks

  • Administrative Support
  • Project Assistance
  • Drafting Support
  • Client and Vendor Communication

Weekly Tasks

  • Project Management
  • Drafting and Design
  • Research and Documentation
  • Marketing and Outreach

Monthly Tasks

  • Project Reviews
  • Portfolio Development
  • Financial Oversight
  • Team Coordination
  • Marketing Campaigns

Yearly Tasks

  • Annual Project Assessment
  • Portfolio Refresh
  • Budget Planning
  • Process Improvements
  • Professional Development

Success Stories and Testimonials

Hear it From Our Users

FAQs

Protos architect virtual assistants are very helpful in supporting the design process by performing CAD drafting and creating 3D renderings with the use of AutoCAD, Revit, or SketchUp. They help the in organization the of identification project of schedules the and appropriate milestones, building and codes, management zoning of laws client and communication the and permitting correspondence. requirements, They they also help create with proposals, portfolios and presentations, source materials and interface with vendors to ensure that all project aspects are run smoothly.
 Yes, our VAs are  well versed with architecture specific tools like AutoCAD, Revit, Rhino, Sketchup and Adobe  creative suite. They also have knowledge of project management software to assist with the organization of tasks.

We begin by assessing your company’s needs and objectives to match you with the ideal virtual assistant. Whether you need help with writing messages, organizing projects, or general administrative tasks, we’ll find the perfect fit for your team.

It is possible to communicate with your Protos VA using the tools that you prefer, including email, video conferencing and other platforms like Asana, Trello or Slack. They are flexible to work in your system and make your work easier.
Sure. Protos VAs can also assist in managing the workload during peak times in order to help meet the deadlines and keep the projects on course.
Protos architect virtual assistants can assist with drafting preliminary designs, making revisions based on client feedback, creating technical drawings and construction details, and organizing and maintaining drawing files for efficient project use.
Our VAs adhere to best practices in the industry and make sure that they work with you in a way that is correct and accurate. They also work together to gain understanding of your design taste and needs and deliver what you want.
At Protos, we make sure that all our VAs are well screened to meet the set requirements of the industry. Applicants are assessed on their skills in architectural software such as AutoCAD and Revit, their knowledge of industry standards and their ability to meet deadlines and produce quality work.

Protos architect virtual assistants handle tasks such as drafting, revising designs based on client feedback, and generating well-structured technical drawings and construction plans.

Yes. Our architect VAs are also proficient in 3D rendering software such as SketchUp, Rhino, and Lumion. It will help them to create professional visualizations and models that can be used to present your designs to the clients or for project reports.

Protos has VAs that can work in accordance with your preferred time zone. If you require assistance at specific times or want support at different hours from your local time, we make sure that communication and work flow are smooth.

Yes, our VAs can suggest the right tools and software that would be suitable for your project and your requirements, including AutoCAD for drafting, Lumion and V-Ray for rendering among others. They can also help in the implementation of these tools and the management to ensure that they are as efficient as possible in your workflow.

How it Works

Discovery

Begin by scheduling a consultation call with our team to chat about the duties you want to assign to your medical assistant; be it managing patient appointments or records in the EHR system or providing assistance, with billing or addressing patient questions. We'll make sure we grasp what your practice requires.

Matching

Our Matching team will meticulously choose the assistant to meet your needs.With our network of medical assistants you can rest assured that you will be matched with a professional whose expertise corresponds to your practice and patient care principles.

Joining The Team

Upon finding a candidate, for the position as your assistant and finalizing the match process successfully. We can proceed with preparing them for their role, within your organization by providing a customized onboarding experience that focuses on acquainting them with your specific systems and procedures to facilitate a smooth transition into your teams dynamics and operations.

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